Does it involve a lot of budgets and work? Not really!
There are two ways to approach your SharePoint migration project. One is to assign an internal team comprising business heads and IT team to work on it. The other is to outsource the project to an established and reliable vendor. The migration process requires careful thinking and planning. It cannot be an ad hoc decision.
One of the key reasons for this is, SharePoint migration to be effective, useful and cost effective requires it to be the most effective way to manage your organization’s content.
If some of it continues to reside is some ECM in the Finance department, some more of it in someone’s laptop and a bit of it with the sales team, then for all purposes, the migration project has failed.
Start assessing all the content within the organization. Let department owners make a clear assessment of existing content and the workflow, i.e. how this content should be accessed, disseminated, stored. That is the most important step.
The actual migration will require business owners to communicate their present and future content management requirements to the IT department or the vendor who will be responsible for the migration.
The vendor and the IT team work in a collaborative manner including business heads to participate in the migration process.
Remember that the user is the most important person in the process. If the end user cannot access what he wants, then the project has effectively failed. Therefore, the need is for migration but not just migration of a set of content, but a good understanding of end user needs and placing the content in a way where the least amount of time is wasted in accessing it.
Throw away redundancy. Don’t keep stuff which you know which no one will need. Keep your SharePoint sharp and clean. Accumulating data will mean that SharePoint becomes complex. This, in turn, makes it more difficult for end users to access.
Keep a door open for updates and newer versions of SharePoint . Every version is newer, smarter and more useful than its earlier versions. Keep a window or a door open for new innovations. Your vendor or IT team can manage updates as and when required.