Three Reasons to Adopt SharePoint

Accessibility, Collaboration and Document Tracking Make SharePoint an Ideal Platform for Process-oriented Enterprises.

listen-to-the-wave Organizations constantly struggle with standalone machines, legacy software, multiple versions of documents, all of which leading to chaotic situations. These same organizations dream of a process-oriented approach to projects where everything is systematic, up-to-date and can be tracked. This kind of an idyllic situation will translate into saved effort leading to cost and process efficiency.

SharePoint is the answer to these problems. It is a secure place to store, share and access information. It is device and browser agnostic.

Given below are three reasons which make SharePoint the ideal solution for process-oriented organizations:

1. Accessibility

In the world of IoT and BYOD, people are looking for anytime, anywhere connectivity where seamless communication happens in real time. SharePoint is a web-based platform. This essentially means that any employee can access the platform from his laptop or mobile device anywhere.

Is there a better way to be accessible and available? Take, for example, the case of the business development team in an organization. The business development manager may have reached out to a few prospects and suddenly over a long weekend, he hears from one of them. The prospect asks for some specific documents, say, case studies etc.

The business development person sees the email on his mobile device. You  accesses the SharePoint platform ,downloads relevant documents and sends them to the prospect – all in next to no time. This is the advantage of the platform. In its absence, in a similar scenario, the business development person has to reach out to someone else in the organization who may or may not be able to access the document outside the office.

The whole process may be delayed and that is definitely not a great thing.

2. Collaboration

SharePoint because of its fascinating functionalities enables different teams and functions within an organization to have their own separate sites. Instead of having separate or multiple portals and websites, it is possible to have one uniform platform which provides a common ground for all the functions and varied teams and still gives each of them the required security and privacy to perform as separate entities.

3. Version control and tracking

SharePoint helps you to store tons of documents. Using its version control features, it is possible to track versions. You can see the changes made to earlier versions and save the latest one too. Version control is especially important for organizations which want to continue functioning efficiently without being dependent on single individuals.

To simplify, people come and people go, but the organization must continue to perform in a process-oriented manner. Many organizations suffer from information silos created by people who manage a function. When the person leaves, the information is either lost or causes confusion in the long run.

After his departure, the others may not be aware of which version a particular document is. In this scenario, a lot of time and effort is expended in tracking various versions, updating them, cross checking them and identifying the versions.

With SharePoint, this cumbersome activity is reduced to a swell function which does not require any effort whatsoever.

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Joseph Aldrich is a Freelance Digital Consultant working in the Information Technology sector. Joseph shares his expertise and knowledge through articles and blogs on trending subjects in the field of technology innovation, software,and IT outsourcing.

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